General Policies & Compliance

General Policies

Institutional Memberships & Dues for Professional Organizations

Payment of memberships and dues for professional organizations shall be made in accordance with university policies and procedures. All requests for new memberships and dues for professional organizations should be submitted for approval through the normal administrative channels using the Request for Institutional Membership Fee Approval Form (PDF).

Authorization of Professional Services (APS)

The paper APS form must be approved prior to the performance of services. This is extremely important to ensure that the individual is properly classified as an employee or independent contractor and the appropriate paperwork is completed.

Guidelines For Non-Student, Non-Employee Visitors In Research Laboratories

Non-student, non-employee visitors are allowed to participate in research laboratory activities under the guidelines. The department chair shall be responsible for insuring compliance with these guidelines for all research laboratories in the department.

Authorization to use Textbooks Written by a Member of the Faculty at UT Austin

Textbook Authorization Forms are used by University of Texas at Austin faculty to request the approval of the use of a textbook, notebook or manual, etc., which the faculty member contributed to or wrote for sale to and use by students.

RG 750

Request to sponsor off-campus individuals or groups.

Compliance

Request Exception to Serve Alcoholic Beverages at an Event on Campus

The use of alcoholic beverages is prohibited on property and buildings owned by UT Austin unless an exception has been requested from and approved by the approved delegate(s) PRIOR to the event.

Conflict of Interest, Conflict of Commitment, & Outside Activities

It is the policy of The University of Texas at Austin to provide a transparent system of disclosure, approval and documentation of employees’ activities outside of the university that might otherwise raise concerns about conflicts of interest or conflicts of commitment.

Public Access to Course Information (HB 2504)

Pursuant to HB 2504, The University of Texas at Austin is required to make available to the public on its website certain undergraduate course information.

State Authorization

According to the U.S. Department of Education, "state authorization is a longstanding requirement in the Higher Education Act that requires institutions to be authorized in the state in which they are located as a condition for eligibility to receive Title IV Federal student aid."

Textbook Affordability (HB 33)

The University of Texas at Austin must ensure that students have access to affordable course materials by decreasing costs and enhancing transparency and disclosure with respect to the selection, purchase, sale, and use of course materials.