Academic Space Management
Space is one of our most important campus resources. The Office of Academic Space Planning & Management (ASPM) works with our campus partners to ensure that space is assigned appropriately, utilized efficiently, and reported accurately. Data collected from university departments and units are crucial for facilities planning, indirect cost analysis, and to meet federal and state reporting requirements. All departments and units of the university are responsible for providing this accurate data for the spaces they own and/or occupy to ASPM. Through our web application, Space Updates, ASPM provides a simple and effective process for Building Managers and Departmental Space Contacts to maintain up-to-date information about their facilities.
The following links are resources to aid in space management efforts.
- Space Standard Guidelines
- GPC Floor Plans
- UT Austin Building List
- UT Austin Building Information
- Is your unit an official Organized Research Unit? Check here.
- General Purpose Classroom Information – Follow link and scroll to “GPC by semester”
- Space Request Form (to be filled out by Dean or Department chair)
- RG 750 – Request to Sponsor Off-Campus Individuals or Groups
- GPC Furniture Replacement Request Form
Space Data Management
Updating Space Data
The Space Updates Application is the system for Building Managers and Departmental Space Contacts to maintain data for the buildings and rooms they manage, including space use, function and occupant codes.
Building Managers and Departmental Space Contacts must be listed in the OHS Contact System as a space coordinator or space reviewer to access the Space Updates System. The authorized Electronic Office Management staff member for each unit has access to make these updates.
To update square footage, room numbers of floor plans, please contact Technology Resources at LIS@austin.utexas.edu.
Guides on Ensuring Accurate Space Data
The following links are guides to aid in recording accurate space information.