Faculty Travel Grants

Faculty Travel Grants (FTG)

Eligible faculty may receive as much as $1,400 per academic year for travel expenses to present original papers at scholarly and professional meetings.

This includes reimbursement for allowable travel-related expenses for the conference—lodging, meals, transportation, and registration, all of which are non-taxable reimbursements. It may also be a taxable reimbursement to cover unusual extra child-care expenses incurred because of the travel. Funds may be used for foreign or domestic travel.

An approved (not just submitted) Faculty Travel Grant Application must be on file prior to the trip to receive funding. Applications are due no less than two weeks prior to the start of travel for processing and approval.

The purpose of the FTG is to support presentation of the applicant’s original research or creative effort at a recognized organized conference or professional meeting. The presentation will usually be in the form of an oral or poster presentation, but can vary by field. Note that merely attending a conference or meeting does not qualify. The FTG programs do not support presenting a seminar, taking part in a lecture series, or giving a colloquium at another university or similar venue that is not a conference or professional meeting.


All tenured and tenure-track faculty members and emeritus faculty members are eligible (except for faculty whose primary academic appointment is in the Dell Medical School).

Mid- and senior-level professional-track faculty members with five years of service at UT Austin are eligible including the following titles and ranks: senior lecturer, associate professor of instruction, associate professor of practice, clinical associate professor, distinguished senior lecturer, professor of instruction, professor of practice and clinical professor. Visiting adjunct and research faculty members, specialists, lecturers, classified personnel and other non-teaching staff are not eligible.


Note that reimbursements are on a local account. Please refer to your CSU/departmental contact for specific questions. The following expenses are allowed:

  • Conference Registration Fee – however, membership fees are not allowable.
  • Airfare — economy airfare to/from the conference.
    • Airline tickets are not allowed to be directly billed to the Faculty Travel Grant account. All payments are handled as reimbursements of allowable travel expenses.
  • Taxis — to/from the airport, hotel, conference site
  • Lodging & Meals — lodging is reimbursed at the single occupancy rate
    • Within Texas, total limit of $260/day ($51/day for meals)
    • Outside Texas (continental United States), total limit of $375/day ($51/day meals)
  • Travel Outside Continental US – Total limit of $425/day

Faculty may claim extra childcare expenses incurred because of the travel, subject to the $1,400 total limit. The faculty member must sign a document affirming the added expenses are due to travel and are above and beyond normal childcare expenses. These expenses will be paid as a taxable reimbursement.

To claim reimbursement, complete the Confirmation of Extraordinary Childcare Expense form.

* Effective January 5, 2023, faculty should contact their CSU/departmental contact for the designated account.

Travel Management Services offers additional information about the professional travel planning process.

If you are traveling outside the United States, additional approvals may be required. Check the Texas Global Restricted Regions List, continually updated to reflect travel conditions to foreign countries, including special requirements for entering certain countries. Refer to the university’s International Travel Process.