Authorization of Individual/Professional Services (AIS/APS)

The paper APS form must be approved prior to the performance of services. This is extremely important to ensure that the individual is properly classified as an employee or independent contractor and the appropriate paperwork is completed.

Prior approval for the paper APS form must be obtained by both of the following:

  • Chair/Director, equivalent Administrative Officer, OR those with electronic signature authority for the account
  • Dean, Vice President, OR those with Dean/VP signature authority in Electronic Office Management (EOM) for PBS

Also, the Grant or Contract Certification section of the APS form must be completed by the principal investigator on all APS forms for expenditures from federal grant or contract funds. Individuals providing services as independent contractors must accept the Terms and Conditions for Federally Sponsored Projects on the Employee/Independent Contractor Classification Checklist.

All State of Texas employees must obtain prior approval from their agency head for outside work. The department must work with the independent contractor to identify and obtain the State of Texas employee’s state agency head’s approval signature for all higher education institutions and state agencies, except employees at another UT System Institution. The agency head’s work approval signature is required prior to the date work begins and must be included in the payment voucher documentation.

For individuals who hold an active appointment at another UT System Institution, the provost's office will obtain the signature of the other institution’s president.


The title of the web form has been changed from APS (Authorization of Professional Services) to AIS (Authorization of Individual Services), but the manual/paper form retains the APS designation. The electronic document ID authorizing these services is referred to as a PBS document.

Please complete both forms below: