Public Access to Course Information (HB 2504)

Pursuant to HB 2504, The University of Texas at Austin is required to make available to the public on its website certain undergraduate course information.

To implement the legislation related to undergraduate course information, rules were developed by the Texas Higher Education Coordinating Board (THECB). The Board's rules state that for each undergraduate classroom course offered for credit, the following information will be made available to the public:

  1. A syllabus which must include a brief description of each major course requirement (including each major assignment and examination), learning objectives for the course, a general description of the subject matter of each lecture or discussion, and any required or recommended readings;
  2. A curriculum vitae for the instructor(s) of record which summarizes their career and qualifications, including at a minimum all institutions of higher education attended with degree(s) earned, all previous teaching positions including the names of the institutions, the position(s) beginning and ending dates, a list of significant professional publications relevant to the academic positions held including full citation data for each entry. The departmental operating budget from the most recent semester or other academic term during which the institution offered the course including detail for the most recent academic year for which data are available, income from all sources, and a summary by functional categories such as salaries and wages, travel, etc.; and
  3. Instructor end-of-course student evaluations for each undergraduate classroom course.


Course Syllabi and instructor-of-record CVs are due in the departmental office or dean’s office (in non-departmentalized schools/colleges) by that semester’s (Spring, Summer 1 & 2, Fall) first day of classes. They must be uploaded to the Access Syllabi and CVs system no later than seven days after that semester’s first day of classes.

Upload Syllabus to Canvas

We ask you also please upload your syllabi to Canvas, if you use it to support your course. This is where students most frequently look for their course information.

Important Syllabus Guidance

Fall 2020

Everyone teaching a class this fall must include the following disclosures in each syllabus.

Undergraduate Classroom Courses

The Coordinating Board rules define undergraduate classroom courses to:

  • Include any lower – or upper-division credit course offered to five or more students;
  • Include on-campus, off-campus, distance education, and dual-credit courses (including those taught on high school campuses);
  • Include Maymester, Study Abroad Summer Faculty-led programs
  • Exclude courses with highly variable subject content that are tailored specifically to individual students, such as Independent Study and Directed Reading Courses; and
  • Exclude laboratory, practicum, or discussion sections that are intrinsic and required parts of larger lecture courses and are directly supervised by the same instructor(s) of record for those large courses.

Syllabus Requirements

Each instructor must provide students with a syllabus for each undergraduate organized course (or section thereof) they teach to their home department or office (and any cross-listing departments or centers) by the first day of classes. To the extent practicable, the syllabus must include the following information by the first day: 

  1. the course number and title;
  2. the instructor’s name, office location, and office hours (note: office location is optional for the public version);
  3. the names, office locations, and office hours of any teaching assistants (note: do not include in the public version);
  4. an overview of the class including prerequisites, subject matter of each lecture or discussion, and academic/learning goals for the course and how they will be assessed;
  5. grading policy, including the means of evaluation and assignment of class grades, including whether plus and minus grades will be used for the final class grade and whether attendance will be used in determining the course grade;
  6. a brief descriptive overview of all major course requirements and assignments, along with the dates of exams and assignments that count for 20 percent or more of the class grade;
  7. a list of required and recommended materials, such as textbooks, image collections, audio and audiovisual materials, supplies, articles, chapters, and excerpts as appropriate identified by author, title, and publisher;
  8. final exam date and time (when available);
  9. the class website, if any; and
  10. a notice that students with disabilities may request appropriate academic accommodations from the Division of Diversity and Community Engagement (DDCE), Services for Students with Disabilities (SSD) at

Curriculum Vitae (CV) Requirements

CVs are to be prepared and submitted for the Instructor(s) of Record for an undergraduate classroom course defined as the primary instructor or co-instructors of a course who are responsible for the course content and the assignment of final grades. This includes tenured and tenure-track faculty, lecturers, adjuncts, and graduate assistants (who are not working under the supervision of an instructor of record). It does not include guest lecturers or others who may be brought in to teach less than fifty percent of the class sessions.

The Coordinating Board intends the CV to contain a summary of the faculty member’s career and qualifications, including at a minimum:

  1. all institutions of higher education attended with degree(s) earned;
  2. all previous teaching positions including the names of the institutions, the position(s), beginning and ending dates; and
  3. a list of significant professional publications relevant to the academic positions held including full citations (in whatever format/style is appropriate for the instructor’s discipline) for significant professional publications such as books, chapters, refereed articles, juried performances, works of art, and other scholarly work the faculty judge relevant to the academic positions they held (note: “citation” refers to the publication source of each entry, not a citation index).