Public Access to Undergraduate Course Information (HB 2504)

Welcome

The University of Texas at Austin provides transparent public access to required undergraduate course information in accordance with Texas Education Code §51.974 (HB 2504). Curriculum & Academic Administration coordinates the institutional compliance process in partnership with the Office of Academic Technology, Enterprise Platforms, colleges and schools, departments, and other campus partners.

What HB 2504 Requires

For each covered undergraduate classroom course offered for credit, the University must make the following information publicly available:

Required Information	What Must Be Included
Course syllabus	Major course requirements, including major assignments and examinations; learning objectives; a general description of lecture or discussion topics; and required or recommended readings. (HB2504 only, click here for additional university rules for the course syllabus)
Instructor curriculum vitae	Post-secondary education; previous teaching positions with institutions and dates; and significant professional publications with full-citation information.
Departmental operating budget	The most recent departmental budget information, when available.
End-of-course student evaluations	Evaluation of information was made available in accordance with applicable law and University policy.

Public Access Standards

• Required information must be accessible from the University homepage within no more than three links.
• Users must be able to search without registration, a username, or a password.
• Syllabi and instructor CVs must be publicly available no later than seven days after the first day of classes for the applicable term or session.
• Required information must remain available for at least two years and be updated as soon as practicable when information changes.

What Instructors of Record Need to Do

An instructor of record is the primary instructor or co-instructor responsible for course content and assignment of final grades. This may include tenured and tenure-track faculty, lecturers, adjuncts, and graduate assistants who are not working under the supervision of another instructor of record. It does not include guest lecturers or others who teach fewer than half of the class sessions. 

• Prepare a syllabus that contains all required course information. 
• Prepare or update a public-facing instructor CV and remove personal contact information such as a home address or home telephone number. 
• Review the Your Syllabus at UT Austin page 
• Submit materials according to department or college/school procedures by the local deadline. 
• Update submitted materials promptly if required information changes. 

Who Does What?

Audience	Primary Responsibility	Where to Start
Instructors of record	Prepare and submit required syllabus and CV information; follow local procedures and deadlines.	Department administrator or dean’s office
Department administrators and chairs	Support instructors of record submissions, confirm local processes, and respond to department-level follow-up.	College/school guidance and CAA communications
Deans and academic leaders	Review college/school-level compliance information and support timely resolution of outstanding items.	CAA college-level report
Students and the public	Search publicly available course syllabi and instructor CVs.	Public Access Syllabi and CVs search tool

Academic Term Deadlines

Local submission deadlines may be earlier. Instructors of record should follow department or college/school instructions.

Term or Session	Materials Due to Department/Dean’s Office	Public Repository Deadline
Fall 2026	First class day: Aug. 24, 2026	Aug. 31, 2026
Spring 2027	First class day: Jan. 11, 2027	Jan. 18, 2027
Summer First Term	First day: June 3, 2027	Seven days after that session begins
Nine-Week / Whole Summer Term	First day: June 3, 2027	Seven days after that session begins
Summer Second Term	First day: July 12, 2027	Seven days after that session begins
Maymester / Summer Faculty-Led Study Abroad	First day: May 4, 2027	Seven days after the applicable course or program begins

Summer 2027 Reporting Activity	Proposed Date
Institutional data snapshot	July 16, 2027
OAT provides University and CSU reports to CAA	July 23, 2027
CAA validates and distributes college reports	July 30, 2027
Colleges and departments complete remediation	Aug. 10, 2027
Final validation and closeout	Aug. 16, 2027

Which Courses Are Covered?

Undergraduate classroom courses generally:

• Include lower- and upper-division credit courses offered to five or more students. 
• Include on-campus, off-campus, distance education, and dual-credit courses, including courses taught on high school campuses.
• Include Maymester and Summer Faculty-Led Study Abroad programs.
• Exclude highly individualized courses, such as certain independent study and directed reading courses. 
• Exclude laboratory, practicum, or discussion sections that are required for parts of larger lecture courses and are directly supervised by the same instructor(s) of record. 

How UT Austin Meets the Requirements

Requirement	UT Austin Process
Syllabi and instructor CVs	Instructors of record and academic units submit required materials through approved local processes. Materials are published in the formal Access Syllabi and CVs repository.
Student access in Canvas	Instructors of record publish the complete syllabus in Canvas, either as a file or through UT Simple Syllabus, when Canvas supports the course.
Public access	The public search tool allows users to locate syllabi and instructor CVs without a UT login.
Institutional monitoring	OAT produces one compliance report per fall, spring, and summer term. CAA reviews results, communicates with colleges and departments, coordinates remediation, and maintains institutional documentation.
Biennial reporting	CAA coordinates the written institutional compliance report due January 1 of each odd-numbered year.

Quick Links

Resource	Purpose
Upload Syllabi and Instructor CVs	UT login required
Search Public Syllabi and CVs	Public search tool
Your Syllabus at UT Austin	Required and recommended syllabus content
Instructions for Uploading and Accessing Syllabi and CVs	Current Box resource
FAQs Regarding Uploading	Current Box resource
HB 2504 Legislation	Texas legislature
UT Austin Academic Calendars	Official session and term dates

Frequently Asked Questions