APS Updates – June 2021

IN THIS ISSUE

  • Staffing Update
  • Guidelines for Workers Outside the U.S.
  • Endowments with Upcoming End Dates
  • Managing Endowed Supplements
  • Faculty with Missing or Expired Contracts
  • Retirement of the Employee Contracts Tab in Workday
  • Dispositioning Interfolio Positions

STAFFING UPDATE

At the beginning of June, Allison Freshwaters joined APS in the role of Administrative Associate. Allison will be providing high-level administrative support while helping to manage our inbound and outbound processes in the position previously held by Erin Negron.

Please join us in welcoming Allison to the team!

GUIDELINES FOR WORKERS OUTSIDE THE U.S.

Payroll has extended the applicable date for Temporary Guidelines for Workers Outside the U.S. through August 31, 2021. Remember to review this policy when considering employment for individuals outside the United States.

ENDOWMENTS WITH UPCOMING END DATES

It’s that time of year again to request renewals for endowment appointments ending soon.

  • Run Endowment Academic Appointments with End Dates – RPT0952 in Workday to identify endowments appointments with end dates that fall within a specified date range (particularly those ending on 08/31/2021).
  • Request renewals for fellows of professorships, fellows of chairs, and holders of fellowships through the Development Office, as needed.

REMINDER: It is extremely important to request renewals for endowment appointments proactively. When an end date on an endowment appointment is extended retroactively, it results in an error for the VIP-Workday integration.

FACULTY WITH MISSING OR EXPIRED CONTRACTS

In preparation for the upcoming Non-Tenure Track Mass Transaction process, run Faculty Positions Missing Contracts – RPT0976 in Workday and take action for any faculty member identified as having a missing or expired contact.

Non-tenure track faculty who have an active position must have a corresponding Employee Contract in Workday. This ensures they appear on the renew/inactivate reports used for the mass process.

RETIREMENT OF THE EMPLOYEE CONTRACTS TAB IN WORKDAY

Due to complications with the maintenance of the custom report used to build the Employee Contract Data tab on the worker job profile in Workday, eBITS will retire it on July 30, 2021.

To access employee contract data thereafter, navigate to the worker’s related actions > Job Change > Employee Contracts.

DISPOSITIONING INTERFOLIO POSITIONS

Immediately after the conclusion of a faculty search, please be sure to close the Interfolio position (archive) and indicate an outcome. For searches that did not result in selection of a candidate, add a note about why no selection was made (e.g., canceled due to lack of funding, no longer needed, or lack of qualified applicants).

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