Faculty Science and Technology Acquisition and Retention (STARs) funding is provided by UT System under the STARs Program. This program is funded through Permanent University Fund bond proceeds (LERR funds) to help purchase state-of-the-art research equipment, and make necessary laboratory renovations to recruit and retain faculty members to perform their research at UT System institutions. Use of these funds is governed by the Texas Constitution. Details can be found on UT System’s website, and a summary of these rules can be found below.
Expenditure of STARS funds
These guidelines apply to all STARs awards made since 2008-09.
All funding obtained under the STARs program shall be expended or encumbered within two years of the date of the award for retention awards, or within two years from the date the faculty member arrived on campus for recruitment awards. Under exceptional circumstances, and with the written approval of the Provost, this deadline may be extended for a maximum of one year. All funds not expended or encumbered after this deadline shall lapse and be returned to UT System for reallocation.
The deans of the schools/colleges shall notify both existing and future STARs award recipients in writing of the deadlines to expend/encumber STARs funds as outlined in these guidelines.
Each college and school is responsible for ensuring expenditures are compliant with UT System STARs expenditure policies. To facilitate compliance, an object audit group (OAG) has been created that restricts allowable object codes to those expenditures that are allowable under STARs. The Provost's Office recommends each college and school make use of this object audit group (36 STARS EQUIPMENT). The types of expenses allowed include:
- Capital equipment purchased or constructed specifically for the institution and initial one-time costs for training to operate equipment
- Development or implementation of software, including personnel
- Items that have a useful life of at least one year (including price, taxes, duty, in-transit insurance, freight, and installation)
- Major repairs or rehabilitation of buildings or other permanent improvements
- One-time purchase of software with a useful life of at least one year
The specific object codes permitted under the new Object Audit Group (36 STARS EQUIPMENT) are listed in the table below.
Expenses that should not be permitted on STARs accounts include, but are not limited to: warranties, animals, consumables (baggies, paper, toner cartridges, gas, or chemicals etc.), monthly telephone services, operating expenses, routine maintenance, routine training, salaries, sales tax, software maintenance costs, and travel.
To add the object audit group to an existing account, please contact Financial Accounting Services.
Object Audit Group (36 STARS EQUIPMENT)
|Object Code||Object Code Description|
|1409||BOOKS & REF MATERIAL|
|1440||PARTS-FURN & EQUIP|
|1443||HARDWARE & MATERIALS|
|1803||REMODELING OF BLDG-UT|
|1830||FURN & EQUIP - CAPITAL|
|1832||FABRICATION OF EQUIPME|
|1836||FURN & EQUIP - EXPENSE|
|1837||FURN & EQUIP - CONTROL|
|1840||COMP EQUIP - CAPITAL|
|1846||COMP EQUIP - EXPENSED|
|1847||COMP EQUIP - CONTROL|